YYCIX Internet Exchange Community Ltd. Annual General Meeting: November 20th, 2017 Location: ATB Entrepreneur Centre, 1110 17th Ave SW Calgary Minutes by: Mark Cordingley Document status: DRAFT Attendees: In person: Mark Cordingley, Theo de Raadt, Reid Fishler, Bob Kitella, Inderjodh Soora, Jason George, Tyler Andruschak, Larry Lizotte, JF Amiot, Amalie Amiot, Sean McKenzie, Jamie Humenchuk, Mark Leonard, Paul Steward, Chris Leach, Luke Tymowski, Tim Riddell Via conference/phone: Stephen Fulton, Jordan Eliason 1) Reid Fishler: Call To Order ============================== 6:00 pm MDT 2) Introductions of the Board ============================= Reid Fishler (Director), Theo de Raadt (Director, Network Manager) Mark Cordingley (Interim Director) 3) Roll Call of Member organizations in attendance and designated voters ======================================================================== 6:03pm Stephen Fulton (21570), InderJodh Soora (395559), Jason George (62993, proxy for 30648), Tyler Andruschak (16569), Reid Fishler (6939), JF Amiot (15296, proxy 54841), Tim Riddell (18638), Theo de Raadt (22512), Jordan Eliason (53349), Bob Kitella (1645, proxy for 32738), Sean McKenzie (46920), Jamie Humenchuk (395097) 15 / 30 peers in attendance or via proxy. 50% exceeds quorum requirements. 4) Special Thanks ================= 6:10pm Datahive, Q9, Peak10/Viawest/Shaw, Cybera, City of Calgary, Packet Clearing House, Sebo Systems, Accelerated Connections, Axia, ATB Financial 5) Confirmation / approval of previous AGM minutes ================================================== 6:13pm 2015-10-30 AGM: Bob Kitella motions to approve 2015 AGM Meeting minutes. Seconded by Stephen Fulton and Carried. 2016-11-01 AGM: Bob Kitella motions to approve 2016 AGM Meeting minutes. Seconded by Jason George and Carried. 6) 2 year terms for directors in Bylaws ======================================= 6:15pm Two Bylaw changes to implement 2-year alternating terms: -4.4.2 Successor Directors "Successor Directors shall be elected each year at the annual meeting of members, or by mail in such manner as the Board of Directors shall determine." to "Successor Directors shall be elected each year for one or two year terms at the annual meeting of members, or by mail in such manner as the Board of Directors shall determine. It is intended that board member terms overlap to ensure continuity." -4.5 Terms of Office "Unless a Director dies, resigns or is removed, he or she shall hold office until the next annual meeting of the Board or until his or her successor is elected, whichever is later." to "Unless a Director dies, resigns or is removed, he or she shall hold office until the next annual meeting of the Board where his or her term expires, or until his or her successor is elected, whichever is later." 7) Treasurer's Update ===================== 6:19pm Bob Kitella delivers an update: - All income was donations - Donations in lieu of port-fees would be appreciated Income $5,355.45 CAD Expenditures $1,687.79 CAD ARIN, iDrac for RIPE K-root Balance $3,667.66 CAD 8) Network Operator's Update ============================ 6:23pm Theo de Raadt delivers an update: - Team members include Jason George, Job Snijders & Bob Kitella - Good collection of DNS roots and services: AS112 PCH D-root, E-root, and everything else PCH provides CIRA and D-ZONE RIPE K-root Verisign RIRS J-root and b.gtld-servers.net (.COM and .NET) Google for 8.8.8.8 PCH serves Quad9 at YYCIX ? 9.9.9.9 If Cloudflare comes, we would have F-root! - Network Map Datahive-City Hall upgraded from 10G to 4x10G to 2x40G in one year Could use more fiber redundancy ? or a ring? - Equipment Maintenance Q9-530 switch lacks SMARTNET. Quote is $1,415.04/year - TODO: Rebuild mailing lists - Secure Route Filtering is enabled! Automated Filters build on route authorization databases: (updates after midnight) 1) ARIN/RADB IRR route/route6 objects 2) RPKI ROA 3) ARIN WHOIS OriginAS http://www.arin.net/resources/originas.html 4) AS-SET object + http://peeringdb.com/ ?IRR Record? Prefixes require one of (1-3). AS downstreams require (4) Manual whitelists are available (only as a last resort) 9) Election of 2018/19 Board of Directors ========================================= 6:31 pm Election for the new Board begins! The board will be 4 Directors. Nominations before the AGM: Mark Cordingley - Theo de Raadt (22512), 2nd Stephen Fulton (21570). Mark accepts nomination. Bob Kitella - Reid Fishler (6939), 2nd Jason George (62993). Bob accepts nomination. Nominations open on the floor. No additional nominations. Close nominations. 2 Votes per member are allowed. Member cannot apply multiple votes to a single nominee. Election Results. Since there are two nominations for two positions, motion to skip the voting cards. Room agrees. Results are (in no special order): Bob Kitella, Mark Cordingley Seconded and Carried. 10) Adjourn ========== 6:39 pm Reid Fishler motions to adjourn and terminate. Seconded by Mark Cordingley and Carried.