YYCIX Internet Exchange Community Ltd. Annual General Meeting: Nov 1st, 2016 Location: The Hyatt Hotel, Herald Room, 700 Centre St. SE Minutes by: Tyler Andruschak Document status: Approved, Nov 20, 2017 Attendees: In person: Colin Bodor, Scott Steil, Dave Basto, Jason George, Mark Leonard, Bob Kitella, Theo de Raadt, Tyler Andruschak, Robin Harder, Jim Clarke, Colin Bodor, Reid Fishler, Mark Cordingley, Luke Tymowski, JF Amiot, Alyssa Moore, Erwin Kantwerg, Rob Myatt, Via conference/phone: N/A ======================================================= 6:15 pm MST Robin calls the meeting to order, seconded by Colin and carried. 6:15 pm Introductions of the Board & Officers: - Robin Harder (Director, President) - Jim Clarke (Director, Vice President) - Reid Fishler (Director) - Colin Bodor (Director) - Theo de Raadt, (Director, Network Manager) - Tyler Andruschak (Director, Secretary) - Bob Kitella (Treasurer) 6:16 pm Roll call of peer organizations in attendance and designated voters: - Accelerated Connections (by proxy, Theo de Raadt) - Arrow Group Inc (by proxy, Erwin Kantwerg) - Catch Engineering (Jason George) - City of Calgary (Dave Basto) - Cybera (JF Amoit) - Data Hive (Erwin Kantwerg) - ERA (by proxy, Theo de Raadt) - Hurricane Electric (Reid Fishler) - Hybrid Wireless (by proxy, Bob Kitella) - Imperium (by proxy, Scott Steil) - O-Net (Robins coworker) - OpenBSD (Theo de Raadt) - Patchez Data Solutions (Bob Kitella) - SEBO Systems (Jamie Humenchuk) 6:18 pm Robin with opening remarks - Been a great year, tons of growth in locations, peers and traffic - Offers the floor to Erwin Kantwerg for an announcement. Got approval to announce Google has ordered a circuit and will connect to the YYCIX before the end of year Wants to thank the current and past directors for all the work done so far. It has been several years and a lot of communication to get this far - Offers the floor to Bob Kitella (Treasurer) for an update Still have $0 in the bank account Started to receive donations 6:20 pm Robin hands the floor over to Jim Clarke (Director, Vice President) and Theo de Raadt (Director, Network Manager) for a presentation. Jim - Very good year, we wouldn't be around without contributions and donations. The goal of the IX is to keep it free as long as possible. - Thanks to: Beanfield, PCH, CIRA, Theo de Raadt, Bob Kitella, Jason George, Mark Cordingley, Mark Leonard, JF Amiot, Q9, ViaWest (Shaw), DataHive & The City of Calgary - Traffic has increased over 7x since last October - Added 3 new nodes, expanding into Q9, ViaWest, and City of Calgary - 6 new peers and many new peers are currently in the works - Declare that 2017 will be the "Year of Peers" - Future goals, more content delivery networks and increased accessibility (additional points of presence will greatly open things up) - Donations & support are required to keep the IX going: ARIN fees, Domain Registration, Events, Network switches, optics, servers, and other gear Theo - Talk about the high level architecture - Need to make improvements as more peers connect and traffic increases. Moved 6Gbps at peak. Speaking with TORIX on advice on how to grow. 6:27 pm Floor is opened up to questions: - JF Amoit raises a concern about sustainability as traffic and peers increase. At some point in time it will no longer be manageable by donations and volunteer time only. Perhaps a small fee should be considered. - Robin/Jim/Theo acknowledges this and communicates that it has been a point of discussion internally. Many different models are being considered, but it will remain free as long as possible. Wants to ensure that charges are fair to existing as well as new peers. The current system is sustainable but it would not be possible without existing donations. This will likely become a point of discussion at the next AGM. Peers will be given ample notice before any change is implemented. - Donations are welcome and encouraged. If you get value out of the IX a suggested donation would be the equivalent cost for a similar service. - Discussion around updating the web page to provide more information to potential peers. - Bob Kitella would like to give a round of applause to the directors of the IX. 6:35pm Begin nominations: - The YYCIX board is comprised of 6 positions, each on a 2 year term, 3 positions come up each year to ensure continuity - One of our Board Members will need to abdicate before the end of the year 6:36 pm Board nominee introductions: - Theo de Raadt - Colin Bodor - Reid Fishler - Jamie Humenchuk - Larry Lizotte Call to the floor for additional nominations N/A 6:41 pm Robin motions that nominations be closed. Seconded by Colin and carried. - 3 votes per member are allowed. Member cannot apply multiple votes to a single nominee. - Members vote 6:45 pm Counting of votes 6:51 pm Results are (in no special order): - Colin Bodor - Theo de Raadt - Reid Fishler 6:52 pm Robin motions to destroy the vote cards. Seconded by Tyler and carried. 6:53 pm Robin closing remarks - Ask for donation specifics, Cisco Switches (10/40/100), Optics - dual and single strand (1/10/40) - Members request more annual get togethers for discussion and learning - Question from the floor in regards to when it is decided that links need to be upgraded. Depends on location of peers and content. Where they land will have an impact on the overall switch fabric. Close attention will be paid to this as it grows. - It is declared that no traffic will be exchanged between large content providers over the IX. 6:57 pm Adjourn Robin motions to adjourn and terminate. Seconded by Tyler and carried.