YYCIX Internet Exchange Community Ltd. Annual General Meeting: October 29th, 2014 Location: The Kahanoff Centre, 105 12th Avenue SE (#208 2nd Floor) Minutes by: Mark Cordingley Document status: DRAFT Attendees: In person: Colin Bodor, Scott Steil, Dave Basto, Marjorie Zingle, Bernard Parkinson, Dave Berzins Bojan Paduh, Jason George, Mark Leonard, Jacques Latour, Bob Kitella, Theo de Raadt Charles Taylor, Mark Cordingley, Luke Tymowski, Rob Grisdale, Brent Grisdale Kris Bray, JF Amiot, Nayden Markatchev Via conference/phone: Reid Fishler, Jordan Eliason 1) Charles Taylor: Call To Order ================================ 6:10 pm MDT 2) Introductions of the Board & Officers ======================================== Charles Taylor (Director, Chairman), Bob Kitella (Director, Treasurer) Theo de Raadt (Director, Network Manager) & Mark Cordingley (Director, Secretary) Tim Luttman (Director, President. Not in attendance.) 3) Roll Call of Member organizations in attendance and designated voters ======================================================================== Marjorie Zingle (DataHive ), David Basto (City of Calgary), Colin Bodor (Imperium), Bernard Parkinson (Platinum), Theo de Raadt (OpenBSD), Dave Berzins (Nucleus), Reid Fishler (Hurricane Electric), Bob Kitella (Pachez), Jordan Eliason (RBBS) JF Amiot (Cybera), Jason George (Catch) 4) Confirmation / approval of previous AGM minutes dated October 25th, 2013 =========================================================================== Colin Bodor motions to approve 2013 AGM Meeting minutes. Seconded by David Basto and Carried. 5) Charles Taylor - Report with announcements ============================================= 6:13 pm Thank-you to: - fellow board members; Bob Kitella, Mark Cordingley, Tim Luttman and Theo de Raadt. - all technical volunteers; Jason George, Mark Leonard, Stuart Henderson, Claudio Jeker, Jeff Sushetski. - all current members and any future members. (11 in 2013, 5 new in 2014) Special thanks to Datahive, Hurricane Electric, Packet Clearing House & CIRA. Challenges: - perceptions of a split in the local IX community - technical difficulties with hardware and configuration Opportunities: - consolidation of IX activities - switches at other locations in downtown Calgary Bernard Parkinson asked about connectivity to Edmonton. Reid adds that Geographically dispersed IX's can be a transport challenge and that Edmonton should probably do their own thing. 6) Nominations and Election of 2014/15 Board of Directors ========================================================= 6:21 pm Election for the new 2014/15 Board begins! The board decided up to a maximum of 6 Directors. Nominations by Email Colin Bodor, Jacques Latour, Jason George, JF Amiot, Charles Taylor Nominations from the floor Marjorie nominates Dave Basto. Dave respectfully declines. Marjorie nominates Jordan Eliason. Jordan accepts nomination. Theo de Raadt seconds the nomination. Marjorie nominates Bernard Parkinson. Bernard accepts nomination. Charles seconds the nomination. Jason George nominates Theo de Raadt. Theo accepts nomination. Reid Fishler seconds the nomination. Bernard Parkinson nominates Bob Kitella. Bob accepts nomination. Dave Basto seconds the nomination. 6:27 pm Close nominations. 6 Votes per member are allowed. Member cannot apply multiple votes to a single nominee. 6:29 pm Re-open nominations. Bob Kitella nominates Reid Fishler. Reid accepts nomination. Bernard Parkinson seconds the nomination. Carried. Close nominations. 11 Voting cards will be handed out. 1 card per member. 6:31 pm Nominees are: Colin Bodor, Jacques Latour, Jason George, JF Amiot, Charles Taylor Jordan Eliason, Theo de Raadt, Bernard Parkinson, Bob Kitella, Reid Fishler 6:40 pm Counting of votes 6:41 pm Re-counting of votes to ensure all votes are included. A tie was identified and communicated to the room. Board members meet in private. Tie is broken after a nominee voluntarily steps out of the running. Results are (in no special order): Colin Bodor, J.F Amiot, Charles Taylor, Theo de Raadt, Bob Kitella, Reid Fishler Motion to destroy the vote cards. Seconded and Carried. 7) Datahive Update ================== 6:53 pm Marjorie addresses everyone. DataHive attended Nanog in Baltimore and Portland. The peering meeting had presentations from around the world but no presentation from Calgary. Downtown Calgary had a fire that caused a significant power outage, however DataHive was powered throughout the incident. Concern for the board is raised. - DataHive needs to ensure that YYCIX will not perform as a transit provider. - DataHive would like the MOU updated to reflect this. 7:13 pm Active discussion from several members regarding the transit concern and DataHive pricing model. 7:34 pm Charles proposes that we put this forward to the new board to address the DataHive concern. 7:35 pm Marjorie feels there is an urgency to this issue and is talking to a lot of people and the bottom line is DataHive may have to deny some people access to the data centre and the IX and DataHive does not want to do that. Marjorie motions for the new board to meet within the next 2 weeks and discuss the DataHive request. Seconded by Bernard. Carried. New board will communicate with DataHive (Marjorie). Bob invites members to feel free and email the board with their suggestions on the DataHive concern. 8) Adjourn ========== 7:45 pm Bob Kitella motions to adjourn and terminate. Seconded by Bernard Parkinson and Carried.