YYCIX Internet Exchange Community Ltd. Annual General Meeting: October 25th, 2013 Location: The Hotel Arts, 119-12th Avenue SW (Studio Room) Minutes by: Mark Cordingley Approved: October 29, 2014 Attendees: In person: Bob Beck, Bob Kitella, Mark Cordingley, Theo de Raadt, Jason George Charles Taylor, Tim Luttman, Marjorie Zingle, Jason O'Connor, Scott Steil, Colin Bodor, Dave Basto, Dave Berzins, Mike Zajko, Nayden Markatchev Via conference/phone: Reid Fishler 6:03 pm MDT: 1) Bob Beck: Call To Order. Review of Agenda 1) Call to Order 2) Roll Call of Members 3) Introductions of Board and Officers. 4) Officers Report (Bob Beck) 5) New Business - Election of 2013/14 Board of Directors 6) Announcements 7) Adjourn 2) Roll Call of Members Jason O'Connor (DataHive), David Basto (City of Calgary), Colin Bodor (Imperium), Tim Luttman (Platinum Communications), Theo de Raadt (OpenBSD), Dave Berzins (Nucleus), Reid Fishler (Hurricane Electric), Bob Kitella (Pachez) 3) Introductions of the Directors & Officers: Bob Beck (Director, President), Bob Kitella (Director, Secretary/Treasurer), Mark Cordingley (Director, Vice President), Theo de Raadt (Network Manager) Introductions of the NOC: Jason George, Mark Leonard, Jeff Sushetski, Claudio Jeker 4) Officers Report (6:08 pm:) Volunteers are doing well and continuing to improve YYCIX is an Incorporated provincial not for Profit. (Alberta) We are located at DataHive.ca (A big thank-you to Marjorie/DataHive) Our switches are up, running and working. (thanks to our strong technical team) We have attracted several donations, including some equipment from Packet Clearing House (PCH) We have bylaws, with help from the Seattle Internet Exchange. We have 11 peers and additionally the NTP server, AS112 (dns sink), and an Anycast root DNS + ccTLD server Bylaws highlight: Quick reminder the bylaws are available on the website. Peers are eligible to become a member. Membership is decided by the board. AS112 is not being considered a member. October 25th each year is the date for the Annual General Meeting (AGM). Save the date! Some comments on Article7: - limits spend by the board - sets due process for termination of membership - dues, if any, must be approved by a majority vote of the members - statistics are an aggregate graph of all traffic and not individual Message to the next board: - pick good officers. (think high speed, low drag) - fix the gaps if any are identified - Annual Return will need to be completed - keep it public, free, open, and transparent Special thank-you goes out to: - Theo de Raadt, Mark Leonard, Jeff Sushetski, Jason George, Claudio Jeker 5) New Business (6:17 pm) Election for the new 2013/14 Board begins! Nominations Query regarding any additional nominees from the floor. None. 6:28 pm - Nominees are: Tim Luttman, Bob Kitella, Colin Bodor, Mark Cordingley, Charles Taylor, Theo de Raadt, Bob Beck Introductions and a few words from: The starting board members: Bob Beck, Bob Kitella & Mark Cordingley. New nominees: Tim Luttman, Theo de Raadt, Charles Taylor and Colin Bodor. Bob Beck respectfully withdraws his name from the list. Bob Beck closes the nominations 6:30 pm - Bob Kitella announces he will be the voting proxy for Hybrid Wireless and Hurricane Electric. Votes are then collected 6:31 pm - Counting of votes 6:35 pm - Re-counting of votes to ensure all votes are included Results are (in no special order): Tim Luttman, Bob Kitella, Mark Cordingley, Charles Taylor, Theo de Raadt Bob Beck asks Tim to destroy the ballots. 6) Announcements (6:41 pm) Theo provides some information regarding Packet Clearing House: - Packet Clearing House (PCH) have started announcing routes - Fast Anycast root DNS + ccTLD is now available to others connected to the exchange. 7) Adjourn (6:44 pm) Colin Bodor Motions to adjourn. Seconded by Marjorie Zingle and Carried.